(ID: 20023)HR & General Affairs / 人事・総務

- Trading

This role provides comprehensive HR and General Affairs support across the Asia & Oceania region, focusing on expatriate management, regional headcount coordination, and office administration for both the Singapore and Japan The ideal candidate will leverage business-level Japanese to bridge communications with headquarters and regional stakeholders while ensuring the seamless execution of corporate workflows and facility
◆Asia & Oceania Regional HR & General Affairs Responsibilities
Leave Systems Administration
・Manage user accounts and leave balances in the HR system for expatriate employees assigned to Asia–Oceania
・Provide basic troubleshooting and liaise with the system vendor when technical support is
・Maintain public holiday calendars for regional
・Allocate annual leave for expatriate staff during the designated period each
Headcount & Organisational Data Management
・Update monthly headcount data for each regional
・Conduct quarterly headcount surveys and prepare reports for the
・Coordinate updates to overseas organisational charts twice a year and consolidate submissions for
Workflow & Authorisation Management
・Act as coordinator for HRGA-related approval workflows, including authority
・Process monthly requests for information-sharing system access
・Support delegation-of-authority updates for the Corporate Planning
Expatriate Staff Communication & Support (Regional)
・Distribute HQ announcements of new assignments and update records
・Coordinate online sessions with the CEO for newly assigned expatriate
・Maintain and update HRGA-related resources on the company
◆Singapore Office HR Responsibilities
Expatriate Onboarding & Offboarding Support
・Arrange service apartments and assist expatriate employees and their families during arrival and departure processes, in coordination with the HRGA
・Maintain and update the Singapore expatriate handbook and distribute essential local living
・Provide support for returned expatriates, including assistance with closing bank accounts and other related
Benefits & Vendor Coordination
・Manage annual renewal of medical checkup packages with designated
・Handle corporate credit card applications for eligible
・Update group mailing lists and coordinate access to shared folders with the IT
JCCI/JAS
・Oversee membership applications (applicants apply via online by themselves) and monthly
・Arrange corporate donations or sponsorships for events when
Contract & SOP Management
・Maintain the HRGA department’s contract management ledger and ensure quarterly updates by team
・Manage and regularly update HRGA Standard Operating Procedures (SOPs).
・Coordinate internal communications for company photo contests and similar engagement
◆General Affairs (GA) Responsibilities
Membership & Facilities Administration
・Handle applications, renewals, payments, and inquiries related to corporate golf/club
・Maintain communication with brokers to stay informed about market
Corporate Hotel & Travel Support
・Update annual hotel rates and negotiate corporate credit
・Support accommodation bookings for VIP visitors and business travellers from
Office Asset & Supply Management
・Conduct office inventory checks with the GA team twice a year and maintain asset
・Manage subscriptions to Japanese news and business publications, including renewals and
・Prepare and submit monthly company car usage reports to the GA
・Order pantry supplies such as hand soap and paper towels when
【業務内容】
◆アジア・オセアニア地域人事総務業務
・アジア・オセアニア地域各拠点の駐在員の人事システム上でのアカウント管理やトラブルシューティング対応
・各拠点の祝日カレンダー管理
・有給休暇の付与
・人員数・組織データの管理、本社向けレポートの作成報告
・人事総務関連の承認ワークフローのコーディネーター業務
・地域内の決済申請対応、権限移譲対応
・新規赴任・帰任の連絡、総支配人面談のアレンジ
・社内イントラネット上の情報・資料管理及び更新
◆シンガポールオフィス人事総務業務
・人事総務チームと連携し、赴任・帰任時の駐在員や家族のサポートや各種手続き
・ハンドブックの管理、更新及び現地生活情報の提供
・福利厚生に関する情報の更新管理
・IT部門と連携し、メーリングリスト更新や共有フォルダのアクセス管理
・日本人会や商工会対応
・契約書、SOP管理
・ゴルフ会員権管理
・年次ホテルレートの更新及び法人クレジット契約の交渉
・本社からのVIP訪問者や出張者の宿泊手配
・オフィス資産・備品の管理

・Ability to communicate at business-level Japanese, enabling effective communication via phone calls, emails, and meetings with the company’s group entities and Japanese/local staff involved in expatriates' benefits matters, as well as to communicate and negotiate effectively with Japanese-speaking counterparts in
・Organized, reliable and able to multitask
・High proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Outlook, Teams, Forms, SharePoint, ).
・Ability to work independently for streamlining the matters to arrange
・Flexible and adaptable to changing priorities and urgent tasks
・Strong communication skills, with the ability to collaborate well with team members and respond to inquiries logically and
・Proven negotiation and communication skills to engage effectively with Group and Parent Company stakeholders in
・Interest in Human Resources and General Affairs, with the flexibility to adapt to various tasks and
【応募要件】
・グループ各社の日本語話者と、電話・メール・会議を通じて円滑にコミュニケーションが取れる、ビジネスレベルの日本語力
・整理整頓ができ、信頼性が高く、マルチタスクが可能
・Microsoft Office 365（Word、Excel、PowerPoint、Outlook、Teams、Forms、SharePoint等）のスキル
・業務の効率化を意識し、自立して業務を進められる能力
・優先順位の変更や突発的な業務にも柔軟に対応できること
・チームメンバーと円滑に協働し、論理的かつ丁寧に問い合わせ対応ができるコミュニケーション能力
・本社やグループ会社の日本語・英語スピーカーとの連絡調整・交渉を行うため、ビジネスレベルの日本語・英語でのコミュニケーション能力
・人事・総務業務に関心があり、幅広い業務や状況に柔軟に対応できること